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Crew Timesheet and Field Service Times TrackingTips

By: jason trend at Pacific Timesheet

Submitted on Fri, Oct 8th, 2010 4:10 am

Many believe that the main benefit of automating field services and crew time tracking is reducing administrative costs and eliminating double data entry. While this benefit is significant, perhaps even more important is automating crew assignments. With advanced assignment automation a system would allow supervisors to login and see a completely populated crew timesheet, including job, cost code and craft level assignments to workers. Another feature of automation would restrict the supervisor, when making or modifying assignments, to only see those cost codes or craft levels a worker is permitted to be assigned. Distributing assignment-making ability into the field with the supervisor allows crew timesheets to be adjusted throughout the day as workers leave early or replacements show up. All of this means more accurate time tracking throughout the day and automated tabulation of hours and costs at the end of the day.

The majority of construction and field services operations use daily paper crew timesheets to track time by job, cost or craft codes. The paper timesheets need to be created, printed and distributed by administrative staff at the job site. A difficulty of automating this process is that the crew timesheet needs to be setup with these assignments in advance, or supervisors need to easily be able to make these assignments or change them in the field. With crew timesheet automation a field services operation has two new options: 1) have administrative staff setup crew timesheets at the beginning of the day, or even modify assignments throughout the day for supervisors tracking time. The supervisors would be go to fully populated crew timesheet screens and enter hours and details throughout or at the end of the day. 2) Where setup of a crew timesheet does not vary from day to day, a copy previous day feature can carry forward the previous day\'s assignments and thereby completely eliminate any administrative preparation of a new daily crew timesheet. A supervisor can make minor adjustments to the crew timesheet setup and enter hours throughout the day.

Jason Trend
Pacific Timesheet

About the Author

jason trend
Pacific Timesheet
Pacific Timesheet software provides time tracking, project timesheet, project time tracking, project management, project portfolio management, job costing, product life cycle management, payroll timesheet, and time and attendance features in one system. Modules include automated approvals, billing and pay rates, time-off scheduling, resource scheduling, custom reporting, project management dashboard, time clock integration and payroll integration. Each module can be licensed separately. Pacific Timesheet supports all major operating systems and browsers, and is available in licensed or ASP/online versions. Pacific Timesheet is built on an open, scalable and J2EE compliant services oriented architecture. Pacific Timesheet's extensive customization support can meet virtually every end user requirement, and makes it the best platform to consolidate and standardize your time tracking systems. This platform provides maximum control, flexibility and visibility allowing managers and administrators to deploy and standardize their time and work tracking implementations quickly with little or no training required. Pacific Timesheet Enterprise integrates seamlessly with your existing IT infrastructure and other software assets so you can easily merge and compare data across key systems. Custom configurations are available for specialized requirements. Extensive training services, including End User training, Project management admin training, Supervisor training, and Application Admin training, and consulting services ensure that rollout is on-time and user acceptance is high.

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