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How To Use New SaaS Timesheet Information Search Features

By: jason trend at Pacific Timesheet

Submitted on Sat, Feb 12th, 2011 9:22 am

A secondary use of paper timesheets has been to record notes and comments on projects and activities. However, due to limited space on a paper timesheet, these comments have been related only to timesheet adjustments not to flag major issues. Why? While it seems obvious, it needs to be pointed out that paper timesheets are usually filed away and are not easily searchable. What if a manager wanted to answer the question, "were they any problems on customer project X in November of last year?" First, the question is almost not worth asking because this kind of information is buried in email inboxes or documents and not with the relevant time entry on the timesheet for the day or time it happened.

Some web based timesheet software, like Pacific Timesheet, has allowed workers to record up to 4,000 characters of comments or notes per time entry. But now, managers can search those comments on the Timesheet dashboard. Imagine running a keyword query for comments related to issues such as "damaged equipment," "wrong price" or "project late." Managers can easily pull up all time entries with these keywords in their comments and zero in on when, where and how things happened. Client service businesses can easily answer client questions or check a client's claim. Workers can be trained to note problems using certain internal keywords and phrases so they can be tracked over time. Without any special setup or custom field configuration, extensive notes and comments with time entries can accomplish all of this and more.

About the Author

jason trend
Pacific Timesheet
Pacific Timesheet software provides time tracking, project timesheet, project time tracking, project management, project portfolio management, job costing, product life cycle management, payroll timesheet, and time and attendance features in one system. Modules include automated approvals, billing and pay rates, time-off scheduling, resource scheduling, custom reporting, project management dashboard, time clock integration and payroll integration. Each module can be licensed separately. Pacific Timesheet supports all major operating systems and browsers, and is available in licensed or ASP/online versions. Pacific Timesheet is built on an open, scalable and J2EE compliant services oriented architecture. Pacific Timesheet's extensive customization support can meet virtually every end user requirement, and makes it the best platform to consolidate and standardize your time tracking systems. This platform provides maximum control, flexibility and visibility allowing managers and administrators to deploy and standardize their time and work tracking implementations quickly with little or no training required. Pacific Timesheet Enterprise integrates seamlessly with your existing IT infrastructure and other software assets so you can easily merge and compare data across key systems. Custom configurations are available for specialized requirements. Extensive training services, including End User training, Project management admin training, Supervisor training, and Application Admin training, and consulting services ensure that rollout is on-time and user acceptance is high.

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