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Crew Timesheet Software Easier, Faster and More Accurate

By: jason trend at Pacific Timesheet

Submitted on Thu, Aug 18th, 2011 9:00 am

Crew timesheets are traditionally paper-based, and are a convenient way to track the work being done by a crew at remote locations such as construction or job sites. In general, the data is entered at the end of the day and often must be rekeyed into a back-end system at a later date. This obviously can introduce a new set of errors due to double entry, as well reducing real-time visibility into the work being done in the field.

Due to these and other limitations, replacing paper crew timesheets is essential. However, replacing paper crew time sheets through automation is easier said than done. It probably goes without saying, but we'll say it anyway. Entering jobs, phases, cost codes, pay classes, billing codes and other key information in a crew timesheet absolutely needs to be easier, more efficient and accurate than writing it in on a paper crew timesheet. Any software-based crew timesheet system must make data entry in the field easier than the paper system it is replacing.

There are a few major tests that any software solution must pass in the field.

Test Number One: The extreme reduction or elimination of data entry errors is essential. Robust crew timesheet software must significantly reduce or completely eliminate data entry errors. Critical features should allow supervisors to easily search and browse, or to start typing and have an autocomplete find what they are looking for. Automating data entry ensures that only valid jobs, phases, cost codes, etc. are entered, and that approvers and administrative staff do not have to spend time correcting errors.

Test Number Two: Finding and adding necessary resources to a crew timesheet must be easy. Search and browse features, autocomplete features, and filtered search features should make the task much easier. In some cases, the supervisor should be able to identify employees by key properties such as their default pay class, billing code or location.

Test Number Three: Automated copy previous features, and smart copy previous features, allow supervisors to carry forward key information on crew timesheets from day to day, avoiding the need to enter unchanged data again.

Pacific Timesheet's crew timesheet features pass all of these tests. In addition there are other major benefits not mentioned above. One essential task for many jobs is the regular (often daily) approval of labor and material by the client or other administrative employee. This adds additional layers of data integrity checks that can help eliminate data entry errors before they propagate into the back-office.

About the Author

jason trend
Pacific Timesheet
Pacific Timesheet software provides time tracking, project timesheet, project time tracking, project management, project portfolio management, job costing, product life cycle management, payroll timesheet, and time and attendance features in one system. Modules include automated approvals, billing and pay rates, time-off scheduling, resource scheduling, custom reporting, project management dashboard, time clock integration and payroll integration. Each module can be licensed separately. Pacific Timesheet supports all major operating systems and browsers, and is available in licensed or ASP/online versions. Pacific Timesheet is built on an open, scalable and J2EE compliant services oriented architecture. Pacific Timesheet's extensive customization support can meet virtually every end user requirement, and makes it the best platform to consolidate and standardize your time tracking systems. This platform provides maximum control, flexibility and visibility allowing managers and administrators to deploy and standardize their time and work tracking implementations quickly with little or no training required. Pacific Timesheet Enterprise integrates seamlessly with your existing IT infrastructure and other software assets so you can easily merge and compare data across key systems. Custom configurations are available for specialized requirements. Extensive training services, including End User training, Project management admin training, Supervisor training, and Application Admin training, and consulting services ensure that rollout is on-time and user acceptance is high.

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