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How To Automating Crew Timesheet By Pre Populating Key Employee

By: jason trend at Pacific Timesheet

Submitted on Thu, Sep 8th, 2011 8:04 am

Previously we discussed how data entry must be made easier when automating crew timesheets. Manual crew timesheets are cumbersome at best. They must be set up by hand, with administrative or supervisory staff entering a lot data for the day or week. All this takes a lot of valuable time and generates data entry errors when copying pay class codes, job codes, billings codes, union codes and other key data by employee. But there is an even more important factor that makes data entry even easier: pre-populating key employee data when you can. In this way, beside hours entry, there are methods where we can completely eliminate 40, 50 or even 75% of the other data that foremen and supervisors have to enter. An enterprise class crew time tracking system should be able to pre-populate an employees default pay class, job code, or union code when that employee is assigned ahead of time to a crew, or when added to a crew by a foreman. In some cases, pay classes or union codes might need to be overridden by foremen or supervisors. In other cases, they might need to be fixed or read only to prevent accidental job or pay rate promotions by friendly supervisors. Whatever the requirements, the crew time tracking system should be able to pre-populate key employee data and make it easier for foremen and supervisors to do their jobs. Pre-populating this data has many benefits: 1) reducing errors 2) speeding data entry, and 3) ensuring that correct job and union codes are applied.

In sum, an additional benefit of automating crew timesheets is eliminating certain data entry altogether by pre-populating key data from third party systems when employees are assigned or added to crews.

About the Author

jason trend
Pacific Timesheet
Pacific Timesheet software provides time tracking, project timesheet, project time tracking, project management, project portfolio management, job costing, product life cycle management, payroll timesheet, and time and attendance features in one system. Modules include automated approvals, billing and pay rates, time-off scheduling, resource scheduling, custom reporting, project management dashboard, time clock integration and payroll integration. Each module can be licensed separately. Pacific Timesheet supports all major operating systems and browsers, and is available in licensed or ASP/online versions. Pacific Timesheet is built on an open, scalable and J2EE compliant services oriented architecture. Pacific Timesheet's extensive customization support can meet virtually every end user requirement, and makes it the best platform to consolidate and standardize your time tracking systems. This platform provides maximum control, flexibility and visibility allowing managers and administrators to deploy and standardize their time and work tracking implementations quickly with little or no training required. Pacific Timesheet Enterprise integrates seamlessly with your existing IT infrastructure and other software assets so you can easily merge and compare data across key systems. Custom configurations are available for specialized requirements. Extensive training services, including End User training, Project management admin training, Supervisor training, and Application Admin training, and consulting services ensure that rollout is on-time and user acceptance is high. http://www.pacifictimesheet.com

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